Todoist
World's #1 Task Manager and To-Do List App
Todoist is the world's leading task management application that helps individuals and teams organize work and life through intuitive project planning, natural language processing, and cross-platform synchronization.
Built over 18 years of development, Todoist serves over 30 million users across 160+ countries with 2+ billion completed tasks, making it a trusted productivity solution for personal and professional use.
Pricing Plans:
-
- Try For Free (Forever free plan available)
- Beginner Plan: $0/month – Up to 5 personal projects, 5 collaborators per project, basic task management
- Pro Plan: $4/month (annual) or $5/month – 300 projects, reminders, labels, filters, calendar view, productivity tracking
- Business Plan: $6/month per user (annual) – Team workspace, 500 projects, admin features, priority support
Tool Summary
| Value Rating | ★★★★ (4/5) |
| Price Tier | Freemium |
| Cost | $ (1/5) |
| Category | AI Productivity & Workflow Tools |
Features
- Natural language task creation and scheduling
- Cross-platform synchronization (iOS, Android, Windows, Mac, Web)
- Project organization with sections and sub-tasks
- Priority levels and custom labels
- Multiple view options (list, calendar, board)
- Team collaboration and shared workspaces
- 90+ integrations with popular tools
- Productivity tracking and goal visualization
- Custom filters and smart scheduling
- Task templates and recurring tasks
- File attachments and task comments
- Offline functionality across all devices
Common Use Cases
- Individuals: Personal task management, goal tracking, habit building
- Students: Assignment tracking, study planning, project organization
- Professionals: Work task management, meeting preparation, deadline tracking
- Teams: Project collaboration, task delegation, workflow coordination
- Families: Household chores, shopping lists, event planning
Pros ✅
- Intuitive natural language task entry
- Robust free plan with essential features
- Excellent cross-platform synchronization
- Clean, distraction-free interface
- Strong integration ecosystem
- Reliable performance and fast sync
- Transparent pricing with no hidden costs
- Strong reputation and long-term stability
- Gamified productivity tracking
- Extensive template library (50+ templates)
Cons ❌
- Limited advanced project management features
- Free plan lacks reminders and calendar view
- No built-in time tracking functionality
- Basic reporting and analytics
- Team collaboration features are limited compared to dedicated project management tools
- Windows app reported to have occasional bugs
- Some advanced features require paid upgrade
- No Gantt charts or task dependencies
- Interface may feel dated compared to newer apps