Todoist
World's #1 Task Manager and To-Do List App
Todoist is the world's leading task management application that helps individuals and teams organize work and life through intuitive project planning, natural language processing, and cross-platform synchronization.
Built over 18 years of development, Todoist serves over 30 million users across 160+ countries with 2+ billion completed tasks, making it a trusted productivity solution for personal and professional use.
Pricing Plans:
-
- Try For Free (Forever free plan available)
- Beginner Plan: $0/month – Up to 5 personal projects, 5 collaborators per project, basic task management
- Pro Plan: $4/month (annual) or $5/month – 300 projects, reminders, labels, filters, calendar view, productivity tracking
- Business Plan: $6/month per user (annual) – Team workspace, 500 projects, admin features, priority support
Tool Summary
| Value Rating | ★★★★ (4/5) |
| Price Tier | Freemium |
| Cost | $ (1/5) |
| Category | AI Productivity & Workflow Tools |
Features
- Natural language task creation and scheduling
- Cross-platform synchronization (iOS, Android, Windows, Mac, Web)
- Project organization with sections and sub-tasks
- Priority levels and custom labels
- Multiple view options (list, calendar, board)
- Team collaboration and shared workspaces
- 90+ integrations with popular tools
- Productivity tracking and goal visualization
- Custom filters and smart scheduling
- Task templates and recurring tasks
- File attachments and task comments
- Offline functionality across all devices
Common Use Cases
- Individuals: Personal task management, goal tracking, habit building
- Students: Assignment tracking, study planning, project organization
- Professionals: Work task management, meeting preparation, deadline tracking
- Teams: Project collaboration, task delegation, workflow coordination
- Families: Household chores, shopping lists, event planning
Pros ✅
- Generous free plan for personal productivity—no cost to get started
- Clean, intuitive interface with easy learning curve and powerful pro features
- 80+ integrations including calendar, email, and collaboration tools
- Public REST API available (developer.todoist.com) for custom integrations and automation
- Cross-platform: Web, desktop, iOS, Android with seamless sync
- Custom filters and nesting for advanced task organization
- Natural language input for quick task creation
Cons ❌
- AI features are relatively basic compared to dedicated AI productivity tools
- Pro plan at $5/user/month required for team collaboration features
- No MCP server integration available
- Limited project management features compared to tools like Asana or Monday.com
- No built-in time tracking without third-party integrations